Sprint Planning 101: Everything You Need to Know to Plan the Perfect Sprint

The Scrum Master makes sure that the event is time-boxed, and the use of the meeting gets fulfilled. Scrum user stories have a focus on what the user needs/wants without going into the details on how to achieve it. To be more specific, they are in fact stories that contain a name, a brief narrative, and acceptance criteria and conditions for the story to be complete. Besides identifying the necessary tasks, this part includes estimation of the time needed for the same to be completed. Additionally, during this part the Product Owner may offer help in clarifying the selected Product Backlog items and make some trade-offs if necessary. Depending on the amount of work that should be done the Development team might ask the Product Owner to make a revision of the selected Product Backlog items.

why sprint planning is important

For example, if sprint work focuses on work in a certain framework, team members who are experts in that framework will be in high demand. If tasks are not evenly distributed given the skills and expertise of the team, the Scrum master can go back and fine tune the list of backlog items for inclusion. If you have a two-week sprint, run a backlog refinement meeting in the middle of the sprint. It’s great for the team to step back from the sprint and look at what’s next. Not only does it help prepare for sprint planning, but also can give a different perspective for the current work.

How to build your expertise in sprint planning

Agile methodology prioritizes customer needs and values the input of stakeholders. Sprint planning can help teams review the product backlog and identify the highest priority items that need to be completed during the upcoming sprint. If product development is using the Scrum framework, user stories are discussed, and the team learns more about them during Sprint Planning. This discussion between the team and product owner is important as the team learns more about customer expectations through it. Based on this discussion, new user stories are identified, and details are added to them and previous user stories initially created by the product owner.

Backlog items that can’t be delivered within Sprint’s timeframe are split into smaller ones or removed from the sprint. Sprint planning is one of the four Scrum ceremonies – Daily Scrum, Sprint Review, Sprint Planning, and Sprint Retrospective. The Sprint Planning meeting is the start of the sprint where product backlog items are reviewed, prioritized, and planned.

Why, What, How – Sprint Planning

If technical or domain assistance is needed, the Development Team might also ask other people, specialized in that field of expertise, to join the meeting. The input to this meeting is the Product Backlog, the latest product Increment, projected capacity of the Development Team during the Sprint and past performance of the Development Team. And again the Development Team has the work of deciding on the number of items which https://www.globalcloudteam.com/ will be selected from the Product Backlog, and even more assessing what it can accomplish over the upcoming Sprint. Sprint Planning includes crafting a Sprint Goal as well, which is an objective meant to be fulfilled within the Sprint through the implementation of the Product Backlog. Moreover, the Sprint Goal serves as a guide for the Development Team – it gives the team the reason why it is building the Increment.

  • Because product owners may not always understand how software development works, it’s the scrum master’s job to help them prioritize tasks while helping developers complete their work efficiently.
  • They will also need to determine which of the product backlog items help contribute toward that specific goal.
  • As a team member, you can prepare for sprint planning, check-ins, reviews, and retrospectives by going over your own tasks or sprint assignments.
  • For example, if sprint work focuses on work in a certain framework, team members who are experts in that framework will be in high demand.
  • There are three roles in Sprint planning – Product Owner, Scrum Master, and the Development team.

Coach the product owner on prioritization and have open dialogues to set expectations. Reason 5 – Sprint Planning must not happen on the first day of a new sprint as it lacks sufficient details, leading to failure. It is crucial for the Agile team to gather the necessary information during Sprint Planning to ensure they can deliver on their commitments and maintain credibility.

Why Using a Sprint Goal?

The Scrum Master manages the estimation process to ensure that important details aren’t missed and that the team isn’t wasting time in unimportant discussions. The Product Owner will first sync with internal or external stakeholders to agenda for sprint planning define a list of product requirements to be developed in the next sprint. Then he/she and members of the development team, typically the lead engineer, create user stories, tasks, bugs, or other specifications and populate the backlog.

The DoD may vary from one Scrum Team to another, but must be consistent within one team. Record assumptions, issues and dependencies – any important external factor that might affect the success of the team must be documented as part of the sprint plan. This might include technology and tools available, previous code available for use, known technical problems in the backlog items, dependencies on other departments, special approvals needed, etc. Focus the first part of sprint planning on the objective of the sprint rather than the details of the backlog.

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Reason 2- It is a driver for successful product development, and reaching the organization’s goal is impossible if this direction is missing. The product backlog also plays a critical role in engaging the Scrum team. If the product owner can effectively articulate the business challenges to the Scrum team, they can point the Scrum team in a positive direction.

why sprint planning is important

Selecting how much can be completed within a Sprint may be challenging. However, the more the Developers know about their past performance, their upcoming capacity, and their Definition of Done, the more confident they will be in their Sprint forecasts. Through discussion with the Product Owner, the Developers select items from the Product Backlog to include in the current Sprint.

What is a sprint planning?

All Scrum Team members know the state of the current Increment. Their product has a strong Definition of Done helping them have a clear understanding of the work they need to do in order to create a new stable version of their product . The Product Owner is able to explain how the Sprint could best contribute to the Product Goal. As a result, the Scrum Team can gain a shared understanding of the value and goal of the Sprint and commit to doing their best, individually and collectively, to reach that goal. Let’s start by establishing a shared understanding of terminology.

In the past, it was not uncommon for developers to feel as though they were simply working blind and completing tasks without an idea of how it relates to the product in the long-run. With well-planned sprints, all scrum team members are aware of their roles and how their completed work impacts the bigger picture. Sprints help teams keep in-sync while steadily burning through the backlog in a logical, product and user-focused manner. In scrum, the sprint is a set period of time where all the work is done. However, before you can leap into action you have to set up the sprint. You need to decide on how long the time box is going to be, the sprint goal, and where you’re going to start.

What is Sprint Planning – Meeting, Checklist, Tips

Projects that follow the Agile approach are proven to be about 28 percent more successful than others. Currently, we run simultaneous sprints across all teams at Tara, and we’re finding that in a remote environment, they help instill priority and focus. Velocity is the amount of work a team can tackle during a single Sprint. It’s calculated at the end of each sprint as the sum of all user points on the fully-completed tasks.